Staff Accountant

Staff Accountant

SUMMARY

Exercising discretion and independent judgement, manages and/or assists with centralized finance/accounting functions directly related to the business of the YMCA.

Depending on experience, areas of responsibility may include but are not limited to accounts payables, payroll, month-end processing and budget preparation.

Accounts Payables

• Exercising discretion and independent judgement, provides direct oversight to the accounts payable process.
• Receives, verifies for accuracy, make corrections as necessary, codes and processes invoices and expense reports for payment.
• Works with vendors and staff to resolve invoice discrepancies.
• Inputs and maintains vendor data in accounting database.
• Collects required information from vendors to set up ACH payments.
• Voids checks and credits appropriate accounts as needed.
• Files appropriate documentation and maintains accounts payable files including annual purging.
• Monitors and maintains the general ledger and resolves any discrepancies.
• Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.
• Develops responsive and cooperative relationships with vendors and staff regarding accounts payable/journal entry matters.
• Prepares and submits bank deposits.
• Assumes a lead for the management and upkeep of the accounts payable software including assisting with managing implementation processes for enhancements and upgrades.

Payroll

• Maintains a working knowledge of the day to day processing of staff payroll and provides backup assistance to the Benefits/Payroll Services Manager as scheduled or needed.
• Composes and remits taxes, garnishment withholdings, retirement and other filings.
• Prepares system for W-2 distribution and year-end duties.
• Documents any discrepancies to maintain a clear record of reconciliation and adjustments.
• Works with current vendors and bank to resolve technical issues.
• In coordination with the Benefits/Payroll Services Manager, assumes a lead role in the management and upkeep of the payroll software including managing implementation processes for enhancement and upgrades.  Collaborates with users and provides, input, guidance, training and leadership.

Finance/Accounting

• Performs month-end financial responsibilities including reconciliations of bank accounts and other general ledger account reconciliations to subsidiary schedules without direct oversight and using independent discretion and judgement.
• Monitors the general fund and payroll accounts for stale checks and uses personal judgement to determine the appropriate course of action and disposition of individual items.
• Downloads daily accounting data from membership and program software systems and uploads into the accounting software system. Any variances or discrepancies are analyzed and resolved in all appropriate systems.
• Prepares journal entries to record miscellaneous bank deposits.
• Prepares and records monthly general journal entries.
• Using advanced accounting knowledge, assists with the annual budget process including but not limited to providing administrative support, analyzing branch budgets and providing recommendations to executive management as needed.
• Assists with the preparation of year-end schedules and other tasks related to the year-end audit.
• Completes other special projects as assigned.

Leadership

• Provides support, guidance and leadership to other staff and acts as a resource for area of responsibility.
• Places training, development and preparing branch staff to be effective in their positions as a priority and provides quality new hire Director training and ongoing mentoring/coaching, documented processes/procedures and training opportunities related to area of responsibility.

Other

• Assists with other Association projects, research or reporting needs as directed.
• Compiles, maintains and submits or distributes external and internal reports.
• Uses creativity and initiative to generate and propose ideas and best practices that keep the operations of the department up to date and efficient.  Conducts research as needed.
• Provides back-up assistance to other staff within the administrative office.
• Develops and maintains procedures for job duties.
• Keeps informed of Association policies and procedures, answers internal and external questions.
• Monitors and maintains departmental record systems, files and paperwork.
• Maintains a working knowledge of the databases related to the job functions. Takes initiative to remain up to date on the capabilities of the systems and actively implements into department processes/procedures.
• Maintains flexibility as workloads change throughout the department and assumes responsibilities to support the ongoing success of the YMCA as a whole.
• Receives and carries out instructions.
• Receives and protects confidential information
• Maintains regular and predictable attendance.  Participates in evening, weekend, on call and special events as required.
• Performs special projects and other related duties as needed or assigned by management.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to converse and express oneself through both written and verbal communication to exchange information with members, program participants and staff on a frequent basis.
• Ability to visually and auditorily observe and assess situations.
• Ability to exhibit initiative, responsibility and flexibility and maintain organization and detail in a changing environment.
• Knowledgeable in accounting, financial and payroll procedures.
• General knowledge and proficient use of a computer and computer programs to include MS Office products including proficient use and experience with spreadsheets.
• Ability to perform multiple tasks and handle multiple projects at one time.
• Ability to maintain a high level of detail.

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree in business or accounting field or equivalent experience